FLOORING
Flooring is not included in the cost of your exhibit booth. It is required that all exhibit booths are carpeted or have some type of clean, professional-looking floor covering that covers 100% of the booth’s square footage. Carpeting, Astroturf, hardwood, tile, vinyl flooring etc., may be used. Visqueen must be placed on the floor before laying bricks, patios, mulch, etc. Do not drill holes, nail glue or affix flooring to the NWC flooring. Any damage to the NWC flooring will be repaired at the exhibitor's expense.
TABLE COVERINGS
It is required that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all VISIBLE sides. All skirting must be pressed and neat. Use of plastic table cloths, sheets, shower curtains or any type of “makeshift” table cloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the exhibitor’s expense. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee.
STRUCTURES IN EXHIBITS
If you plan on having or building a structure/canopy/pergola within your display, please contact Show Management for approval and move-in instructions. Please see below for overall standard requirements per the Fire Marshall:
- All Structures over 100sqft need to be reported to the fire marshall & may require a diagram to be submitted.
- All Structures over 100sqft that have roofs or tops that do not open or move are required to have a fire detector, and a fire extinguisher present during operations.
- No tents or tent canopies allowed within the event or booth display.
VEHICLES IN EXHIBITS
If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval and move-in instructions. Please see below for overall standard requirements per the Fire Marshall:
- There is to be no more than five (5) gallons of fuel or ¼ the capacity of the fuel tank, whichever is less.
- Fuel tanks used for storage of excess fuel must meet applicable Federal, State and Local fuel storage requirements.
- Fuel tanks are to be locked and all portable tanks removed. Locking the vehicle will be sufficient for cars in which the gas cap cover can only be detached from inside the vehicle.
- Ignition keys are to be removed and placed in a central location on-site.
- Vehicles, boats and similar exhibited products with more than a hundred square feet (100 sq. ft.) of roofed area are to have a smoke detector.
BOOTH INCLUSIONS
Exhibit booths will have an 8' draped back wall. On each side, a draped side rail will extend from the back of the booth to the front of the booth at a height of 3'. The drape color is black. Tables, chairs, electricity etc. are not included with the cost of your exhibit booth.
STAFFING YOUR BOOTH
All exhibitors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-manned displays. Our visitors pay an entrance fee and expect to be able to do business with our exhibitors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.
HAND OUTS & DEMONSTRATIONS
Exhibitors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do outside the confines of their rented exhibit area. Working in the aisle is strictly prohibited and will be enforced by show management. Handouts can not include any Food & Beverage based items outside of bite sized candy.
BOOTH REGULATIONS
Signs and exhibit space displays may not exceed 8 feet in height unless the space is against an exterior wall or is 400 square feet or more
All unfinished portions of displays must be draped or finished to be pleasant to the public view. Show Management may require exhibitors to purchase drape if display is not finished adequately
No balloons allowed. Helium or otherwise
NO TENTS OR CANOPIES ALLOWED
Signs MAY NOT exceed 8 Feet. This is the height of the back drape provided to you in your booth space
Rotating, flashing, strobe or projection lights are not permitted
No flag poles above 8 feet. (Unless prior approval has been given by show management)
No tear-drop flags, paper banners, or hand-written signs allowed. All signs must be professionally made
No hay or hay bales are allowed inside the Alamodome
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